Administrative Assistant

​The States Greffe is recruiting to its Support Services team and is looking for an organised and motivated team player to deliver an effective administration service to the department and to the States Assembly.

Some of the key responsibilities include:

• Deal with and manage public queries received by the States Greffe from members of the public, States members and stakeholders, undertaking basic research into States documents to ensure such queries are addressed and dealt with, or escalated, promptly and efficiently.
  

• Provide a first line of administrative support to States members, including dealing with IT queries and the maintenance of States members’ facilities, to ensure that States members can operate effectively in undertaking their duties.

• Administer documentation relating to the functions of the States Assembly to ensure that documentation is stored, indexed and filed in accordance with legal requirements and that it is printed and distributed efficiently and promptly and that the States Assembly website and other platforms are maintained efficiently.

• Administer travel and accommodation bookings for colleagues in the States Greffe and for States members to ensure such bookings are undertaken effectively and at value for money.
  

For an informal discussion and / or additional information about this role please contact Martine Gwinnell at m.gwinnell@gov.je or on 441020

Watch this video to find out more about the culture and wellbeing at the States Greffe: